Where your money went
every rupee that came in, and what became of itThe main streams
what brought the money in, what took it out, and what was investedMonth by month
click any bar to see the entries behind itWhat needs your attention
ranked by what it is worth — all worked out from the day booksHow each branch is doing
of every ₹100 the branch earned, this is what it keptSide by side
the measures that can fairly be compared between sitesLook at one branch closely
what it earns, where the money burns, and what could be doneWho the kitchen feeds
What it costs a month
Kitchen cost by branch
shared out by how many people each branch fedWhere the wage bill goes
Wages each month
Two different activities
buying medicine to sell is not the same business as making itMoney at a glance
the four numbers that matter mostWhere the money came from — and where it went
the main reasons the bank and cash balance changedWhat was left at the end
ICICI bank accounts and cash in handWhat owners should conclude
five clear facts from the numbers aboveDecisions for the next 90 days
what the owners can act on nowThe pattern across the completed months
Where recent spending increased
Five actions for the next 90 days
focus first on changes that use the facilities and team already in placeHow owners will know the plan is working
review this scorecard once a monthDetailed money calculation
the full calculation behind the Money held pageOther money movements
reference: these move cash but do not change operating profitAccountant confirmations
What the hospital should record next
the information needed for deeper, reliable business insightsDo not put everything into one description box
Keep the financial day book as the record of money received and paid. Add small daily operating tables for admissions, beds, treatments, meals, staff time and enquiries. Connect them with a simple case, bill or enquiry number. This preserves the accountant's workflow while making deeper analysis possible.
One line for each admission
Record: case number, branch, booking date, enquiry source, expected admission date, actual admission and discharge dates, room or bed, package, listed price, discount, refund, amount billed, amount collected and payment status.
A daily bed count by branch
Record: beds available, beds occupied, beds temporarily unavailable, new admissions, discharges and the reason any bed was blocked. Use a bed or room number where practical.
One line for each service or session
Record: service name, session or package, branch, room, doctor or therapist, case number, new or returning patient, listed price, discount, amount collected, duration and direct materials used.
Count meals actually served every day
Record: branch, meal type, patients, bystanders, staff, doctors or guests served, outsourced meals, food purchased, food issued from stock and waste or leftovers. Keep each group separate.
Connect each enquiry to its result
Record: enquiry number, date, source, campaign, service, preferred branch, first-response time, result, reason not converted, booking or case number and final income. Record spend by channel and campaign.
Record where working time was used
Record: employee or role, branch, scheduled hours, hours worked, overtime, absence, main activity and temporary work at another branch. Link monthly salary to the same employee or role code.
Separate purchases, use, sales and waste
Record one line for every medicine movement: date, medicine or product code, batch number, outside purchase or internal manufacture, opening quantity, quantity bought or made, quantity sold, quantity used in a treatment, free issue, expiry or damage, and physical closing quantity. Also record purchase cost, full manufacturing cost, selling price and the related sale or treatment case ID.
Record the balance, not only the payment
Record: branch, bill period, meter or connection for electricity, due date, fine, loan name, opening amount owed, principal, interest, amount paid, closing amount owed, savings or chitty balance, owner investment, CASH A/C movement and owner withdrawal as separate choices.
Rules for the next data-entry format
minimum controls before adding more dashboard measures| Rule | How to apply it |
|---|---|
| Use reference numbers | Give every enquiry, patient case, bill, loan and employee a stable code that can be used across tables. |
| Use separate date fields | Do not mix booking, admission, discharge, bill-period, due and payment dates. |
| Use dropdown choices | Branch, service, package, account, payment type, marketing source and result should not be typed freely. |
| One event per line | Split combined bills and mixed-branch payments instead of explaining several items in one description. |
| Record counts daily | Beds, people fed, meals and staff hours must be entered daily; monthly estimates hide peaks and waste. |
| Protect patient privacy | Use case numbers in reporting tables. Keep names and medical details in a restricted clinical file and never publish them with the finance dashboard. |
| Close every month | Confirm bank and cash balances, unpaid bills, loan balances, savings, stock and exceptions before publishing. |
Data checks and open confirmations
important for accuracy, but not the main business conclusionEvery entry in the day books
search exactly what was written| Date | Branch | What it was | Category | In | Out | Paid by |
|---|